SMOKE AND FIRE
VENDOR BOOKING
Book your pitch for Smoke and Fire Festival 2023 now!
– LIMITED PLACES –
Welcome to an award-winning festival of fire, food, drink, music and fun for everyone.
Below is the information and application form to apply to trade at this years festivals. Please complete all relevant information.
Good luck and we hope to welcome you aboard!
What we expect from you and when
Please return your full application as soon as possible – there is only a limited number of exhibitor spaces available at each festival – along with all the requested sizes and photos of your setup.
All necessary certificates and other documentation will be requested if you have been successful with your application and on receipt of your invoice – see the end of the application form for details on what is required.
Payment
Successful applicants will be notified two weeks from receipt of your application and you will be invoiced soon after, with deposit payment being due 7 days from receipt of your invoice. Payment must be made via bank transfers ONLY and non-payment will result in withdrawal of your right to trade and your space being offered to an alternative trader.
BOOKING FEE DISCOUNT: Book two (2) festivals and receive 5% discount, book three (3) and receive 10% discount on your booking fees.
PAYMENT PLAN: If paying in 2 instalments on our payment plan a 5% admin fee will be applied to your pitch fee. The first 50%, plus 2.5% admin fee, will be due on receipt of your first invoice, with the remaining 50%, plus 2.5% admin fee to be paid no later than two months from your first chosen festival date.
Please note: Any part payments without balance payments made on time as specified will not be refundable in any circumstances.
Alcohol
Stalls selling alcohol are subject to a £45 surcharge to cover additional security and required to obtain their own license.
Litter Bond
All stalls will be required to pay a £60 Litter bond on the day of arrival in cash which will be returned once your pitch has been inspected and all waste has been removed.
Pitch fees
Please note: Minimum pitch size is 3m x 3m and all fees are subject to VAT @20%.
- Food vendor
- Retail exhibitor
- BBQ Alley
Food vendor costs
Please note: Your deposit will be deducted from your final 20% of turnover payment fee.
East Anglian Game and Country Fair | Red Rooster | Promenade Park, Maldon
| Event | Additional info |
|---|---|
| East Anglian Game and Country Fair Euston Hall, Thetford | Includes listing on the Smoke and Fire website. |
| Red Rooster Euston Hall, Thetford | Includes location within the centre of BBQ zone and listing on the Smoke and Fire website. |
| Promenade Park Maldon | Includes listing on the Smoke and Fire website. |
| 3m pitch | £300 deposit and 20% of turnover based on daily z reading |
| 4–7m pitch | £500 deposit and 20% of turnover based on daily z reading |
| 8m+ pitch | Contact the organisers |
Ascot
| Event | Additional info |
|---|---|
| Ascot Royal Enclosure | Includes listing within the festival programme and six complimentary festival tickets |
| 3m pitch | £500 deposit and 20% of turnover based on daily z reading |
| 4–7m pitch | £750 deposit and 20% of turnover based on daily z reading |
| 8m+ pitch | Contact the organisers |
Turnover fee based on end of day calculation (dated till receipt/roll to be provided each day) and the Exhibitors Deposit will be deducted from final payment. i.e Deposit £500/Turnover £2750 x 20% = £550 your final payment = £50 to pay.
Retail exhibitor costs
Selling aprons, rubs, knives, fuels, handmade crafts and associated gifts.
| Event | Additional info | Cost |
|---|---|---|
| East Anglian Game and Country Fair Euston Hall, Thetford | Includes location within the centre of BBQ zone. | £150 per metre |
| Red Rooster Euston Hall, Thetford | Includes location within the centre of BBQ zone. | £150 per metre |
| Ascot Retail Pavilion Zone | Please note that all traders 4m or under will be required to be sited within one of the Ascot Artisan Retail Pavilions in order to meet the requirements of the site and to ensure uniformity with other exhibitors. Includes Includes listing on the main website | £160 per metre |
| Ascot Retail Main Street | Includes listing on the main website | £150 per metre |
| Promenade Park Maldon, Essex | includes listing on the main website | £150 per metre |
BBQ Alley costs
BBQ equipment, outdoor kitchens and accessories. Hosted by the UK’s finest BBQ aficionados – the ultimate showcase for all things BBQ in 2023.
| Event | Additional info | Cost |
|---|---|---|
| Ascot Racecourse Royal Enclosure | Includes listing on Smoke and Fire website. Early Bird Offer – if you book during the month of Feb / March you will receive an incredible £35 OFF per metre | £165 per metre |
| Promenade Park Maldon, Essex | Includes listing on Smoke and Fire website. Early Bird Offer – if you book during the month of Feb / March you will receive an incredible £35 OFF per metre | £160 per metre |
All pitches are based on a minimum size of 3m x 3m and prices are based on linear metres (frontage).
Tables – £15 each if booked in advance; £20 on the day.
Chairs – £5 each if booked in advance: £8 on the day
Fees to be negotiated directly with organisers are for the following:
- Unusual or untypical units and offerings not covered above
- Additional back of house requirements
Festival dates
| East Anglian Game and Country Fair | 22-23 April 2023 |
| Red Rooster | 1-3 June 2023 |
| Ascot | 5-6 August 23 |
| Maldon – Essex | 26-27-28 August 23 |
