BBQ Alley and retail exhibitors

Welcome to an award-winning festival of fire, food, drink, music and fun for everyone. Your expression of interest in trading at our events has led to us inviting a formal application from you.

Please see the below information and the application forms. Please complete these, including all relevant required information in order to apply to trade. Good Luck and we hope to welcome you aboard!

What we expect from you and when

Please return your full application as soon as possible – there is only a limited number of exhibitor spaces available at each festival – along with all the requested sizes & photos of your set-up. All necessary Certificates and other documentation etc will be requested if you have been successful with your application and on receipt of your invoice – see the last page of the application form for details of what is required.

Payment

Successful applicants will be notified two weeks from receipt of your application and you will be invoiced soon after, with payment being due 7 days from receipt of your invoice. Payment must be made via bank transfers ONLY and non-payment will result in withdrawal of your right to trade and your space being offered to an alternative trader.

BOOKING FEE DISCOUNT: Book two (2) festivals and receive 5% discount Book three (3) and receive 15% discount on your booking fees

PAYMENT PLAN: If paying in 2 instalments on our payment plan a 5% admin fee will be applied to your pitch fee. The first 50%, plus 2.5% admin fee, will be due on receipt of your first invoice, with the remaining 50%, plus 2.5% admin fee to be paid no later than two months from your first chosen festival date.

Please note: Any part payments without balance payments made on time as specified will not be refundable in any circumstances.

Alcohol
Stalls selling alcohol are subject to a £45 surcharge to cover additional security and required to obtain their own license.

Pitch Fees

BBQ Alley exhibitor costs

BBQ equipment, outdoor kitchens and accessories.
Hosted by the UK’s finest BBQ aficionados – the ultimate showcase for all things BBQ in 2022.

retail exhibitor costs

Selling aprons, rubs, knives, fuels, handmade crafts and associated gifts.

All pitches are based on a minimum size of 3m x 3m and prices are based on Linear Metres ( Frontage)

Tables
£10 each if booked in advance; £20 on the day.

Fees to be negotiated directly with organisers are for the following:

• Unusual or untypical units and offerings not covered above
• Additional back of house requirements

BBQ Alley & retail Exhibitor Application form

Smoke and Fire Festivals 2022

Your details

Contact name *

Company name *

Email *

Business address *

Salesperson's code (if known)

Phone *

Website / social media

What stand category do you require? *Select oneBBQ AlleyRetail exhibitor

Which Festivals do you wish to apply to trade at? Please tick as applicable *

• Red Rooster (BBQ Zone) - Thetford
• Ascot
• Colchester

The Stall

Stall name

Stall size

To successfully site your stall we require stall frontage dimensions including back of house.

Stall (metres) *

Please note this is for a space-only pitch. We do not provide gazebos, marquees or cover of any sort to exhibitors unless you are booking for Ascot and are 4m or under in which case you will be sited on one of our three retail pavilions.

Table hirePlease select…12345

Select number of tables required (if any)

Chair hirePlease select…1234567891011121314151617181920

Select number of chairs required (if any)

Passes

Crew Passes

Please list the total number of passes you need for your crew. Each stall will have an allowance of 2 passes. If you require any additional passes – please discuss separately.

Vehicle Passes

Please list the total number of vehicle passes you will need. There will be a further opportunity to confirm this information nearer the event.

Power

The electrical contractor will be supplying electricity only and therefore it is your responsibility to ensure that you bring all correct adaptors and at least 30m of cables.
Please note that your power cost will be included with your final invoice.

Power *

• Yes - I need power
• No - I do not need power

16 amp (£65/ea)

32 amp single phase (£95/ea)

Gas (LPG)

Gas (LPG)

• Yes
• No

Please state here if you will have LPG as this effects how you are positioned on site. If we are unaware that you are planning to use LPG then you will be banned from using it on site.

Additional documentation

If your application is successful, we will be requiring the following documentation to be submitted electronically, no more than 2 weeks after you have received confirmation of your pitch. Please make sure you will be able to provide these as necessary and note all certificates must be in date for the event.

• Details of everything you will be doing on site from set up to take down, with an emphasis on safe working practises. Please see the NCASS website or search online for examples.
• Health and Safety Policy - a stall specific health and safety checklist.
• Risk Assessment - covering all aspects of trading – not just food safety
• Fire Risk Assessment
• Employee Liability Insurance
• Public Liability Insurance
• Product Liability Insurance
• Gas and/or electrical safety certificates – where applicable
• Details of waste oil and ash disposal

Terms and conditions *

• I confirm I've read and agree with the terms and conditions of trading

Download our trading terms and conditions as a Word file

Website

Submit application