Smoke & Fire Festival

Tickets

Food Trader Application

Welcome to an award winning festival of Fire, Food, Drink, Music & Fun for everyone. Your expression of interest in trading at our events has led to us inviting a formal application from you.

Please see below information and the application forms. Please complete these, including all relevant required information in order apply to trade. Please note that we will be limiting the number of pitches available. Good Luck and we hope to welcome you aboard!

What we expect from you and when

Please submit your full application as soon as possible Please note that we will be limiting the number of pitches available and once full we will be unable to accommodate any additional traders so get your applications in early – along with all the requested sizes & photos of your set up as well as your menus. All necessary Certificates and other documentation etc will be requested if you have been successful with your application and on receipt of your invoice – see the last page of the application form for details of what is required.

Payment

Successful applicants will be notified two weeks after receipt of your application and you will be invoiced directly on, or soon after notification payment is due 7 days from receipt of your invoice. Payment must be made via bank transfers ONLY and non-payment will result in withdrawal of your right to trade and your space being offered to an alternative trader.

Payment Plan: If paying in 2 instalments on our payment plan a 5% admin fee will be applied to your pitch fee. The first 50%, plus 2.5% admin fee, will be due on receipt of your first invoice, with the remaining 50%, plus 2.5% admin fee, due 4 weeks from the date of the first chosen festival you are attending.

Please note: Any part payments without balance payments made on time as specified will not be refundable in any circumstances.

Pitch Fees

High Volume Trader Stand
9m plus		Large stand for hot food high volume vendors£2805
Inc VAT
Standard Trader Stand
4m – 9m frontage		Standard frontage for hot food medium volume vendors£1122
Inc VAT
Specialist Trader Stand
up to 4m frontage		Smaller space for speciality, small volume vendors£429
Inc VAT

Fees to be negotiated directly with organisers are for the following:

  • Unusual or untypical units and offerings not covered above
  • Additional depth requirements over our standard 6m combined

Application form

Smoke and Fire Festivals 2021

You MUST include photos of your stall, menus and prices – please attach as JPEGS or PDFs. We cannot accept applications without the above.

Please note: If your files are large please be patient as it may take a while to submit the form.

Your details

There will be an additional festival in September 2022 TBC.

The Stall

Stall size

To successfully site your stall we require the following dimensions;

  • Stall frontage: (The total width of the front of your stall, including any extra space you require for guy ropes, tow-bars etc).
  • Stall depth: (The depth of your stall structure only).
  • Space behind: (The depth behind your stall, to be used for storage, car parking etc but not to include any ‘working space’ as this must be included in your stall depth).

Please accurately list these dimensions in meters below.

Passes

Please list the total number of passes you need for your crew. Each stall will have an allowance of 4 passes. If you require any additional passes – please discuss separately with John Gower.
Please list the total number of vehicle passes you will need. There will be a further opportunity to confirm this information nearer the event.

Power

The electrical contractor will be supplying electricity only and therefore it is your responsibility to ensure that you bring all correct adaptors and at least 30m of cables.

POWER PAYMENTS WILL BE COLLECTED ON SITE DURING THE EVENT

Gas (LPG)

Please state here if you will have LPG as this effects how you are positioned on site. If we are unaware that you are planning to use LPG then you will be banned from using it on site.

Food information

This is really important and key for our selection process so please ensure you put in the effort by giving us as much information, references, links, photos whatever it may be. Not only is it key for us to be recruiting the very best traders but how your stall looks will dictate siting and overall feel, without this applications will fail!
FOOD ETHOS: What ingredients you use, where there are from, what you serve and why it will stand out
CONCEPT: What’s the experience you want to create and what will your stall look like
FOOD – What food and dishes you plan to serve and what menu prices your charge
Click or drag files to this area to upload. You can upload up to 10 files.
Upload any images or pdf plans you have for your stall.
Allowed file types: jpg, jpeg, pdf.
Please make sure your files are under 10MB each.

Health and Safety

Please note the date of your most recent inspection & your score

Additional documentation

If your application is successful, we will be requiring the following documentation to be submitted electronically, no more than 2 weeks after you have received confirmation of your pitch. Please make sure you will be able to provide these as necessary and note all certificates must be in date for the event.
  • Method Statement
  • Details of everything you will be doing on site from set up to take down, with an emphasis on safe working practises. Please see the NCASS website or search online for examples.
  • Health and Safety Policy - A stall specific health and safety checklist.
  • Risk Assessment - Covering all aspects of trading – not just food safety – slips, trips and falls, structural collapse, fire etc
    The above must include suitable CV-19 planning and precautions
  • Employee Liability Insurance
  • Public Liability Insurance
  • Product Liability Insurance
  • Gas and/or electrical safety certificates – where applicable
  • Details of Waste Oil disposal policy – where applicable

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