EXHIBITOR BOOKING
Book your pitch for Smoke and Fire Festival 2026 now.
Limited places available
Welcome to an award-winning festival of fire, food, drink, music and fun for everyone.
Below is the information and application form to apply to trade at this years festivals. Please complete all relevant information.
Good luck and we hope to welcome you aboard!
What we expect from you and when
Please return your full application as soon as possible – there is only a limited number of exhibitor spaces available at each festival – along with all the requested sizes and photos of your setup.
All necessary certificates and other documentation will be requested if you have been successful with your application and on receipt of your invoice – see the end of the application form for details on what is required.
Food Portions and Pricing
We invite all food exhibitors to enhance the festival experience by offering at least one starter-sized dish that showcases your unique culinary style, priced at just £5.00. The organiser will provided you with a ‘£5 Fire Feaster’ sticker design to put on the menu next to the dish, so customers can instantly see what the offering is while walking around.
Benefits to you:
- Increased Visibility: Display our ‘£5 Fire Feaster’ sticker next to your featured dish to attract festival-goers eager to try new tastes.
- Marketing Exposure: Share a photo or short video of your £5 dish, and we’ll promote it on our social media channels before the event.
- Competition Opportunity: Enter your £5 dish into our competition for a chance to win a major prize and a winner’s trophy or shield. The best taster dish will be announced on stage on Sunday.
Participating in the ‘£5 Fire Feaster’ program boosts your festival presence, draws more visitors to your stall, and offers the opportunity to earn special recognition.
Payment
Successful applicants will be notified two weeks from receipt of your application and you will be invoiced soon after, this fee will be based on a deposit based on your overall pitch size pitch fee ( with a minimum pitch being paid which is non-refundable) this being due 7 days from receipt of your invoice and thereafter on your individual turnover. Payment must be made via bank transfers ONLY and non-payment will result in withdrawal of your right to trade and your space being offered to an alternative trader.
BOOKING FEE DISCOUNT: Book two (2) festivals and receive 10% discount, book three (3) and receive 15% discount on your booking fees.
PAYMENT PLAN: If paying in 2 instalments on our payment plan a 5% admin fee will be applied to your pitch fee. The first 50%, plus 2.5% admin fee, will be due on receipt of your first invoice, with the remaining 50%, plus 2.5% admin fee to be paid no later than two months from your first chosen festival date.
Please note: Any part payments without balance payments made on time as specified will not be refundable in any circumstances.
Alcohol
Stalls selling alcohol are subject to a £45 surcharge to cover additional security and required to obtain their own license.
Litter & Scorched Earth Bond
All retail stalls will be required to pay a £50 and Food traders and BBQ Alley Exhibitors £120 on the day of arrival in cash which will be fully returned once your pitch has been inspected for scorch marks and all trade waste has been removed.
Pitch Fees
Please note: Minimum pitch size is 3m x 3m and all fees are subject to VAT @20%.
Food Vendor Pitch Fee Cost
Please note: Your deposit will be deducted from your final 20% of turnover payment fee.
Maldon (Promenade Park) more dates to be announced soon
Includes listing on the Smoke and Fire website.
| min 3m x 3m pitch | £450 upfront deposit inclusive of 20% Commission on turnover based on daily z reading. |
| 4–7m pitch | £750 upfront deposit inclusive of 20% Commission on turnover based on daily z reading. |
| 8m+ pitch | Contact the organisers. |
Ember Retail Exhibitor Pitch Fee Costs
Selling aprons, rubs, knives, fuels, handmade crafts and associated gifts.
| Event | Additional info | Cost |
|---|---|---|
| Promenade Park Maldon, Essex, Retails or Bark Park Zone | includes listing on the main website and social channels | £165 per metre |
BBQ Alley costs
BBQ equipment, outdoor kitchens and accessories. Hosted by the UK’s finest BBQ aficionados – the ultimate showcase for all things BBQ in 2026.
| Event | Additional info | Cost |
|---|---|---|
| 15-16 Aug Smoke and Fire Promenade Park Maldon, Essex | Includes listing on Smoke and Fire website. | £220 per metre (Frontage) |
Gardeners World Smoke and Fire Exhibitor Pitch Fee Costs
Furniture, BBQ Equipment, aprons, rubs, knives, fuels, and assoicatated products
| Event | Additional info | Cost |
|---|---|---|
| BBQ Alley | min space size 6m x 3m | £250 psqm |
| Eat – Heat – Retreat Garden zone | min exhibit size 6m 3m | £240 psqm |
| Ember Retail | Min space 3m x 3m | £200 psqm |
All BBQ Alley pitches are based on a minimum size of 6m x 3m and prices on BBC Gardeners World LIVE are based on price per sqm and Maldon pitches are based on linear metres (frontage).
Tables – £15 each if booked in advance; £20 on the day
Chairs – £5 each if booked in advance: £8 on the day
Fees to be negotiated directly with organisers are for the following:
- Unusual or untypical units and offerings not covered above
- Additional back of house requirements
- Please note All pitch fees deposits are non refundable
Festival dates
| More Dates to be Announced Soon | |
| Promenade Park, Maldon – Essex | SAT 15th- SUN 16thAugust 2026 |